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Zoom Events

Offering your event through Zoom can be a great way to engage a wider audience while socially distancing.

Accessing Zoom

All Appalachian State University students have Zoom accounts while enrolled at the university.
To utilize Zoom for your events:

  1. If you are using Zoom webinars, you may provide the registration link in the event description while creating an event on Engage.
  2. If you are requiring RSVPs, you can use the RSVP list to send out the Zoom meeting link or the Zoom registration link.
  3. You may also provide the Zoom meeting link in the event description on Engage.
    1. We recommend following the below security guidelines to ensure that your event is secure.

Note: You can still track attendance for your events through Zoom!

Zoom Security for Virtual Meetings

Want to prevent Zoom bombing? All clubs and organizations should take steps to make their virtual meetings secure. Below are tips from Zoom and App State’s IT Services to help you do that.

Before the meeing:

  • Enable the meeting to permit authenticated users only. This feature requires participants to first log in through appstate.zoom.us to join the meeting, which keeps out people who are not within the appstate domain. Hosts can set up this feature under the Settings tab on appstate.zoom.us by going to Meeting Options and selecting “Only authenticated users can join meeting.”
  • Turn on the waiting room. This feature provides a virtual waiting room for your attendees and allows you to admit individual meeting participants into your meeting at your discretion.
  • Don’t use a personal meeting ID for public meetings. Your Personal Meeting Room, which each Appalachian Community member has, is ideal for using with individuals you meet with regularly. But for public meetings, you should schedule new meetings with randomly generated meeting IDs. That way, only invited attendees will know how to join your meeting.
  • Add a passcode to join. This feature can be applied to both your Personal Meeting ID, so only those with the passcode will be able to reach you, and to newly scheduled meetings. This support article from Zoom offers the specific steps to do this.

Once you're in the meeting:

  • Use the security menu. The in-meeting menu includes a button labeled “Security,” which allows you to lock the meeting, enable the waiting room, mute all participants, limit screen share and more.
  • Identify a co-host. This trusted person can use the same control features available to the meeting host. Zoom offers a support article on the difference between host and co-host.

Additional Resources

  1. Zoom Web Conferencing: Classes, Group Work, Collaboration — from App State’s ITS

  2. Meeting and Webinar Best Practices and Resources — from Zoom

  3. Securing your Zoom Meetings